Anorganizational forms library is a repository for electronic formsassociated with public folders that need to be accessible by all users.Public folders have used electronic forms since their inception toenable users to enter and access data that is stored in items in thefolder. For example, a form might be used when someone wants to requestthe creation of a new mailbox. A single organizational forms librarycan be created for each language used in the organization. The languageis identified using the standard locale codes as in en-us for U.S.English, fr-fr for French, and so on. Most organizations attempt to usejust one language for electronic forms because this simplifies formcreation and maintenance.
Generalusers need to be able to read the forms held in the folder; those whomaintain the forms need permission that is more elevated. This commandassigns the Author role to the members of a security group:
delete outlook form organizational forms library
We had a form created in the "Organization Forms" library on exchange we noticed today that it seems like the "Organization Forms" is missing. Now when we click on the choose form button we don't have the option for Organization Forms.
This article describes the way that Microsoft Office Outlook 2007 locates forms, where the forms cache is located, how to change the size of the forms cache, and how to use the ForceFormReload registry key. This article also describes some problems that may occur with the Outlook forms cache. Finally, this article describes ways to troubleshoot these problems.
This article describes the Outlook forms cache. This article also describes various forms cache problems that may occur in Outlook 2007.Note The Outlook forms cache is used for forms that are designed with Outlook 2003 or earlier versions and that are typically published to a forms library. Outlook 2007 also enables you to design forms for Outlook 2003 and earlier versions. In this scenario, the forms cache is used in the same way as the forms cache is used in earlier versions. However, Outlook 2007 does not use the forms cache with the new form regions feature. Outlook 2007 only uses the forms cache in scenarios that involve custom message classes. If you are developing a new custom form for Outlook 2007, we recommend that you use the new form region feature.Outlook stores a local copy of a custom form in a cache so that Outlook does not have to retrieve the form from the disk every time that an item is opened. When forms are stored in a Microsoft Exchange public folder or in the Organizational Forms library on the Exchange Server computer, Outlook can use the cached version of the form. This helps improve performance on the local computer and on the Exchange Server computer.Problems may occur with the forms cache. These problems typically occur when you open a new item or an existing item in a folder. You may receive one of the following error messages:
If Outlook does not find the form in the cache, Outlook checks to see whether the form was published to the current folder. Outlook does not search other folders. This includes parent folders. Outlook stores forms that are published to a folder as hidden items. These items cannot be seen in any Outlook views.
If Outlook does not find the form in the current folder, Outlook checks the Personal Forms library. The Personal Forms library exists in the top-level folder of the default mail store. The default mail store is the set of folders that contain the Inbox folder that receives incoming mail.
If the form is unavailable in the Personal Forms library, and you are using a Microsoft Exchange Server computer that is configured to support an Organizational Forms library, Outlook then checks the Organizational Forms library on the Microsoft Exchange Server computer.
The forms cache is stored in a hidden folder on the hard disk drive. You must change the setting so that Microsoft Windows shows hidden files and system files. These steps vary depending on the version of Windows that you are using. You may locate the forms cache in the following folder:
Because Outlook 2007 supports roaming users, the forms cache location may change. The forms cache location depends on what user is currently logged on to the computer. You cannot configure user settings to indicate where the forms cache is located. Therefore, you cannot directly change the location of the forms cache to a location other than the default location.
Warning Serious problems might occur if you modify the registry incorrectly by using Registry Editor or by using another method. These problems might require that you reinstall your operating system. Microsoft cannot guarantee that these problems can be solved. Modify the registry at your own risk.The forms cache contains the Frmcache.dat file. The Frmcache.dat file contains summary information and pointers to both the default Outlook forms and any custom forms that you use. Cached copies of custom forms reside in subfolders of the Forms folder.The subfolders of the Forms folder have random names. However, the names of the subfolders resemble the names of the forms. The actual forms that are stored in these folders are cryptically named. But the forms have a .tmp file name extension. If you do not know the folder that contains the copy of a particular form, you can use the time stamp of the folder or the time stamp of the form to help you locate the form.Outlook also stores the registry keys that correspond to custom forms that have been cached. The registry keys are at the following location:
In Outlook 2002 and earlier versions, Outlook does not keep track of the place where a form came from when the form is cached. For example, assume that you have two different forms that are published in two different folders, and both forms have the same name. If you access the first folder, Outlook caches the form in that folder. Then, if you access the second folder, Outlook still uses the cached form from the first folder. Outlook does not use the form that is in the second folder. Therefore, every form name or Message Class field must be unique so that conflicts do not occur when you use forms. This has been the forms cache design since Microsoft Outlook 97 was released.The forms cache for Outlook 2003 and Outlook 2007 uses a different design. Information about the folder and the forms library is also cached. A security-related issue led to the design change. For example, you may have ten different folders in Outlook 2003. You may publish a form with the same name in each of these ten folders. In earlier versions of Outlook, the form was cached one time, and then Outlook used the same form from the local forms cache every time because all the forms had the same name. However, Outlook 2007 caches the form from each folder.Because of this change in design, we recommend that you publish forms to the Personal Forms Library instead of to a folder. If you delete an item based on a custom form, and then you open the item in the Deleted Items folder, Outlook cannot locate the custom form. Instead, Outlook uses the default form. If you publish forms to the Personal Forms Library, you can avoid this problem.
After you reach the maximum disk space that you set for the forms cache, Outlook purges the oldest unused form from the cache.Note Outlook stores the size of the forms cache in the Frmcache.dat file. The format of the Frmcache.dat file is undocumented. Direct modification of the Frmcache.dat file is not supported. Therefore, you cannot programmatically change the size of the forms cache. Microsoft does not support direct modifications to any part of the contents of the Forms folder unless such changes are documented by Microsoft or recommended by Microsoft Product Support Services for troubleshooting only. Before you modify the contents of the Forms folder, you must first make a backup copy.
If you accidentally delete a published form, and you cannot recover that form from the folder that the form was published from, you may be able to recover a copy of the form from the forms cache.For more information about how to recover a form from the forms cache, click the following article number to view the article in the Microsoft Knowledge Base:
If the forms cache does not seem to be functioning correctly, or if you have problems when you open items or when you open custom forms, other factors may be causing the unexpected behavior. Use the following troubleshooting methods before you delete the forms cache.
When the forms cache seems to cause problems intermittently, and you cannot determine the cause of the problems, you can set the ForceFormReload registry key in Outlook. When the ForceFormReload registry key is enabled, and Outlook encounters an error when Outlook opens an item that is based on a custom form, Outlook automatically clears the cache for this specific form. Then, Outlook tries to open the item again. Although this method does not correct the cause of the forms cache problem, this method does make the problem transparent to people who use custom forms.To enable the ForceFormReload registry key functionality, follow these steps:
If a problem occurs when you try to open an item that is based on a specific custom form, the problem may be related to that specific form and not to the forms cache itself. The following methods describe ways to troubleshoot problems with a specific form. You must perform the methods in the order that they are listed.
If you attempt to publish the custom forms that provide the A icon for archived messages viewed in Outlook to the Organizational Forms Library and encounter the following error message:
Quick Steps allows you to define your own commands which performs one or multiple actions. One of these actions is to create a new email message, reply to a message or forward a message and predefine various fields such as the To and Subject line but also the message body. 2ff7e9595c
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